Oumaima Elazami profile picture    Oumaima Elazami
 in  Tips
5 minutes

How to succeed in onboarding your employees with Beekast ?

Onboarding, or the integration of new recruits, is of crucial importance to ensure their success and productivity within your company. To achieve a successful integration, it is essential to provide proper guidance to the new employee so they can fully grasp their responsibilities and understand the expectations related to their new role.

Furthermore, a well-structured onboarding process fosters interactions and collaboration between new arrivals and existing team members. This dynamic strengthens interpersonal relationships, promotes a positive team spirit, and cultivates a culture of collaborative work.

Moreover, a successful onboarding creates a positive first impression for new employees and helps reduce employee turnover rates. All of this contributes to building a positive image of the company, which directly impacts its employer brand and its ability to attract and retain top talents.

The pitfalls to avoid during the onboarding of a new employee:

Several factors can compromise the integration process of a new recruit. For instance, if the company doesn’t dedicate enough time to prepare for the new employee’s arrival, it can lead to issues right from the beginning of their journey.
Effective communication is the key to a successful integration! This helps avoid any confusion and uncertainty for the new employee. The availability of managers to address questions is crucial and contributes to facilitating the employee’s integration.

Moreover, proper training for new employees is essential so that they can develop their skills and perform their tasks effectively while avoiding frustrations and burnout. Insufficient training can hinder the employee’s adaptation to the work environment and company processes. Let’s not forget that a robust onboarding process improves new employee retention by 82%. An investment that pays off!

And finally, a warm welcome allows the new employee to feel valued. First impressions matters! A welcoming company culture, where employees embrace newcomers and make an effort to integrate them, greatly facilitates onboarding.

Use Beekast to succeed in the onboarding journey of your new employees:

Facilitating the integration of new employees into your company and enabling them to adapt quickly to their new roles is a crucial step for their success. Here are some tips for a successful onboarding!

Set clear objectives:

Before the new employee’s arrival, take the time to define the objectives of their onboarding. This will guide the process and help them become familiar with their responsibilities quickly.

Prepare an orientation handbook:

Offer new employees a well-thought-out orientation handbook that will guide them through the different stages of their onboarding journey. This will help them feel comfortable right from the start.

Identify key skills to be conveyed:

Identify the essential skills and knowledge you want to share with your employees. Ensure that all the necessary logistical materials for their onboarding are ready before their arrival at the company.

Personalize the learning journey:

To foster their progress, create a learning journey tailored to the expectations of the new employee. Make sure to regularly track their progress and encourage them to communicate their expectations clearly regarding this journey. This will strengthen their commitment and promote a smooth integration into the team.

Beekast offers you a turnkey session to ensure a successful onboarding. Use the code: pwwx63 to import this session. It provides a variety of highly useful activities to help your employees acquire the necessary skills quickly while regularly evaluating their progress. This will allow you to identify areas that require additional support and ensure their success in their role.

  • Selfie Wall: You can use this activity to introduce the members of the company with whom the new arrival will collaborate, which will help them understand each person’s responsibilities. This will facilitate memorizing the names, faces, and roles of their colleagues.

    This activity is extremely beneficial for quickly building connections with other employees and knowing who to reach out to when needed, without having to go through an intermediary, such as their manager.

    Moreover, this activity can serve as an icebreaker. If the onboarding is conducted remotely, you can ask the new employee to take a selfie and add a small quote next to it. If it’s an in-person onboarding, they can send the last photo taken and share its story. This approach helps relax the atmosphere and promotes a friendly environment right from the beginning of their integration.
  • The Board Activity: This activity is very useful for conducting daily or weekly retrospectives, which will closely monitor the employee’s progress, accomplishments, and learning objectives.

    To assess what has been achieved, you can use a color-coding system by assigning a specific color to completed tasks. This will allow for easy visualization of completed activities and those that still need to be accomplished. Another option is to use the “Actions & Decisions” feature, which will enable the manager to track actions taken by members of their team more precisely.

    Furthermore, plan a board activity at the end of the session to allow employees to ask questions. Make sure to answer all the questions asked, as your responses will help the new employee continuously improve and overcome any potential obstacles encountered.
  • The Form: It is essential to regularly gather the worker’s feedback on various aspects of their integration and tasks. This helps identify strengths and weaknesses in the onboarding process and ensures that their expectations are met.

    In the ready-to-use session, we provide some questions that can serve as a basis for collecting the employee’s feedback. You can customize them according to your specific needs, but they are designed to gather valuable information and identify areas that need improvement.
  • Brainstorming: After a period of two weeks to one month, schedule a brainstorming session dedicated to an “astonishment report,” allowing your new employee to share their initial impressions and observations.

    This approach will shed light on issues or dysfunctions that seasoned employees might no longer notice, providing an opportunity to introduce fresh ideas and improvement suggestions. Subsequently, they can write theirastonishment report, contributing to the company’s improvement through a fresh perspective.

In addition to these activities, it is essential to include a few slides dedicated to the company. Thanks to Beekast’s integration with Prezi & Genially, as well as Google Drive, you can import your company’s organizational chart and other relevant presentations for the new arrival.

At the end, don’t forget to include some important “administrative” slides, such as the benefits that employees enjoy. For instance, you can explain how to activate the meal voucher card or create an account on the health insurance app for reimbursement tracking.

But that’s not all! Social integration is as crucial as administrative integration. Therefore, plan a warm welcome, like a company breakfast, so that the newcomer can get to know the teams in the company.

Indeed, by implementing effective onboarding programs, you can reduce the impact of a poor onboarding experience on your company’s budget and productivity. Employees who benefit from a well-thought-out onboarding are 69% more likely to stay with the company for at least three years. On the other hand, poorly managed or neglected onboarding can lead to significant consequences. Afterall, nearly 45% of resignations occur within the first year of employment.

By investing in a strong onboarding process, you not only improve employee retention but also increase their engagement and job satisfaction. A successful onboarding allows new employees to feel valued and supported from the start, which contributes to strengthening their sense of belonging to the company and promoting their long-term success.

Use Beekast to facilitate the integration of your new employee, enhance their loyalty, and promote their quick adaptation to their role and the company’s culture!


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