Like daily meetings, weeklies are an opportunity to meet regularly with your team. Whether virtual or in person, these meetings enable the manager and all the employees to keep track of projects and ensure everyone is engaged.
This keeps all the team members up to date on the company’s objectives and ongoing projects.
What happens at a weekly meeting?
This weekly team meeting can take place at the office or remotely. By recounting progress being made on projects from one week to the next, participants get a more comprehensive overview than at daily meetings. Everyone in the meeting gives their assessment of the week gone by and addresses key points for the coming week.
Being more in-depth than a daily meeting, this weekly meeting lasts about 30 minutes. This is where the common issues of the week, the difficulties encountered and the projects completed can be discussed.
What are the benefits of this meeting?
There is ample evidence showing the benefits of regular meetings with your team members. This pillar of employee engagement plays a pivotal role in motivating employees.
Indeed, whether attending in-person or remotely, weeklies are an opportunity to stay connected and encourage team cohesiveness. They’re a great way to keep everyone motivated as you plan an entire week together.
This meeting is also a chance to coordinate ongoing actions and to move forward together on projects. It’s easier to set concrete goals for yourself and to carry out effective action plans when you’re working as a team. Moreover, you learn about the progress made on projects over the course of a whole week, giving you more perspective than you would get with a daily meeting.
The weekly meeting is a chance to put your heads together and get each person’s creativity flowing. Everyone has access to the same level of information, so that certain tasks can be assigned to different people or the schedule for ongoing projects can be adjusted.
Tips for an effective weekly meeting
Choose strategic dates and times
Kicking off straight away on Monday morning right after the weekend is probably not the best idea for organising such meetings. It’s a fact that mental acuity is at its peak on Tuesdays between 10am and 3pm!
Prepare for the weekly meeting in advance
It’s vital to prepare your tasks ahead of time for maximum efficiency. This eliminates time wasted during the meeting looking for tasks that were done the week before.
Meeting notes are also helpful to keep track of tasks accomplished as the weeks go by.
Plan a 30-minute meeting
It’s no secret: a long meeting is a meeting that becomes less effective and less interesting. The concept of having to stick to a specific timetable keeps each participant from lingering on topics that don’t belong in a team meeting.
Don’t waste time with introductions and conclusions
The usefulness of a weekly meeting is quickly apparent. There’s no need to prepare an introduction to explain to each person how it works or to conclude on its effectiveness. It’s better to be direct to ensure an effective meeting.
If you want to avoid wasting time taking minutes, you can use Beekast to automatically generate meeting notes. This way, you can make sure to keep good track of weekly meetings over time.
Use collaborative tools
Use tools like Beekast to introduce activities to make participation more fun for everyone and to make discussions more motivating. By encouraging everyone to stay engaged, you’ll improve both efficiency and productivity in your meetings. They’ll be shorter and you’ll also get more ideas.
The weekly meeting is a great way to keep employees engaged. By boosting engagement and motivation, everyone will be more efficient, agile and productive! Feel free to make use of collaborative tools: with Beekast, your employees will experience a genuine opportunity for team discussion.