Oriane Miton
 in  Best practices
3 minutes

Use a roadmap for tracking and project management

Companies use a strategic roadmap (also called a launch plan) to coordinate all project stakeholders. Using an agile method, it enables you to plan and structure each mission from the beginning to the end of a project. 

In this article, we’ll take another look at roadmaps and give you four key steps to create an effective launch plan. 

What is a roadmap and what is it used for? 

Defining a roadmap

Functioning as a project development guide, this framework tool is used to develop a strategy and get organised effectively so you can meet set deadlines. A modern version of the famous Gantt diagram, a roadmap is more flexible and agile. 

The way it works is simple: the idea is to work together to identify the task to be completed in order to finish a project. To do this, put each task on our roadmap and quantify how long it will take (or what budget should be allocated to them).

Why it’s useful

This organisational method offers many advantages to those who use it effectively in a team environment. Most of the time, the project manager oversees creation of the overall roadmap and sets priorities for team members so each person has an overall, organised view. 

This way, a team’s capacity and workload can be defined so that members can meet the deadlines set. Put simply, this means conducting a feasibility study to evaluate whether the team will be able to complete the assigned tasks within the allotted time. 

Referring to a roadmap also helps all team members do a better job working together, communicating and creating a work environment that promotes efficiency and productivity. 

In addition, by looking ahead at the various project stages, the team can optimise (financial and human) resource and risk management, as well as change management. Remember that a roadmap can be updated along the way!

As you can see, a roadmap is the perfect tool for reaching your strategic objectives as a team! 

Four steps for creating an effective roadmap

Using a roadmap to track a project is very useful and effective, but requires good preparation in advance. Check out four key steps to create an effective roadmap and save time. 

Analyse current status 

Record the actions that have already been taken and whether they worked or failed. Then use the techniques that actually worked on previous projects. Only keeping the positives from previous successes enables you to more effectively implement your action plans. 

Choose the right tools ahead of time 

These days, we’re lucky to be living in a hybrid world that gives us the opportunity to use various collaborative tools. They make it easier to have discussions, to save time and to be more agile in the long term

Using these tools, you can easily create roadmaps and track project status in real time

For example, you can use Beekast to organise fun activities in no time! Try our Back to the Future inspiration template to find solutions and look ahead as a team. 

Define steps and prioritise projects

Strategic planning is exacting: it requires anticipation and projection to define the timelines and resources needed to reach your objectives. It is essential to create a project plan that includes details on each of the steps and guarantees objectives will be met. By prioritising tasks, you inevitably leave less room for unforeseen issues. 

Keep it up to date 

In order for your roadmap to be effective, you have to be disciplined to oversee and track actions. The more precise and meticulous you are in tracking, the fewer unforeseen issues will arise to destabilise your projects. 

As you can see, in order for this way of working to be effective, you need to create an easy-to-understand roadmap right from the beginning for all team members. Using this type of internal organisation makes it easier to reach your objectives together!