If you have a remote team, you’ve likely run into one or all of these challenges:
- Important updates get buried in Slack threads or Asana notifications.
- Meetings drag on without clear outcomes. Team members show up but don’t actually engage.
- And despite using half a dozen tools, nothing quite connects the dots between planning, collaboration, and execution.
These aren’t signs of a bad team; remote work just requires a different approach than what typically works for an in-person organization.
That’s where Beekast comes in. It’s an interactive meeting tool built specifically to help remote teams communicate clearly, stay engaged, and make decisions that actually stick.
Here’s how to use it to manage your remote team more effectively.
Why Do Organizations Struggle with Remote Team Management?
When remote work first took off, most companies treated it as a logistics problem: how do we get everyone online? The result was a quick fix: video calls, chat apps, cloud drives, and so much more.
But what looked like digital efficiency soon exposed deeper cracks in how teams actually function.
- Communication breakdowns: information gets lost across too many channels.
- Isolation and disengagement: people feel productive but disconnected from the bigger picture.
- Meeting overload: too many check-ins, too little structure.
- Tool fatigue: every process lives in a different platform, and switching between them kills focus.
These problems aren’t about technology, but about coordination and clarity. Remote teams thrive when they can share context easily, collaborate meaningfully, and see progress in real time.
Beekast can help remote teams communicate, engage, and decide better together.
5 Ways to Use Beekast to Manage Your Remote Team
Here are five simple but effective ways remote teams like yours make the most out of Beekast’s interactive meeting software.
1. Build Workplace Trust and Transparency
Only 69% of employees feel like their workplace trusts them. That trust gap is further widened when people work remotely and do not have many opportunities to connect face-to-face.
When trust is missing, employees start holding back. They struggle to share ideas, raise issues proactively, or take initiative. Over time, a remote culture without intentional trust-building turns into one where people just clock in and out instead of contributing meaningfully to the company’s goals.
To prevent this, you need to maximize every workplace interaction to build transparency and trust.
Let’s say you scheduled a meeting with a team member. Instead of them finding out what the meeting is about on the call, create an asynchronous Beekast session with the meeting agenda and all other information and share it with the team earlier. That way, they come prepared and don’t feel blindsided during the conversation.
After the meeting, don’t let important decisions disappear into chat threads or forgotten notes. Turn every resolution into a documented Action point in Beekast with an owner, deadline, and priority level. This creates a single source of truth everyone can reference later, so it’s easy to follow-up with them.
2. Keep Employees Engaged and Thriving
Gallup’s State of the Global Workplace Report found that remote workers are more likely to be engaged but not thriving at work. In other words, they get work done but hardly feel connected to the process or the people they work with.
Beekast can make remote work feel less isolating by giving teams better ways to connect and collaborate. Our interactive meeting software provides loads of plug-and-play activities that make it easier for everyone to participate in the meeting, share ideas, and connect with one another.
For example, you can kick off your meeting with a Blob Tree icebreaker where everyone picks the character that matches how they feel about a project, before diving into it properly. It helps you surface and address hidden fears that people might not be comfortable sharing off the bat.
Even lightweight activities like a Word Cloud (“Describe your week in one word”) or an Idea Board where teams drop and vote on blockers help people feel connected again. These micro-moments of collaboration make meetings livelier and remind people that they’re part of something bigger than their own to-do list.
3. Over-Communicate with Structure
In 2021, a study comparing communication in Microsoft employees before and after the pandemic found that the full-time remote workforce may have a harder time acquiring and sharing new information.
When your team isn’t bumping into each other in hallways or overhearing ideas, the casual flow of information quietly disappears.
That’s why communication has to be intentional in a remote environment. You can’t rely on spontaneous connections, so you have to be intentional about how people share information.
But you need to be careful, as over-communicating without structure just leads to noise and fatigue.
Beekast helps teams find that middle ground. Instead of more meetings, it gives every meeting a clear framework. Each session has a visible goal, space for interaction, and built-in feedback loops so communication feels focused, not forced.
Managers can use discussion forums during sessions to gather input asynchronously, or close meetings with a Feedback Door, where participants rate the session and leave quick comments to help improve future meetings.
When remote teams communicate through structure, everyone stays aligned without losing autonomy. People know where to speak up, when to contribute, and when they can focus — which makes work more effective.
4. Streamline Your Meetings
Remote work has led to a huge increase in the number of meetings — with 83% of workers saying they spend a third of their week in meetings.
Since meetings are such an important part of remote work culture, you need to find a way to make them effective and productive — not just something on the calendar that takes up time that would have been spent on actual work.
Beekast gives you all the tools to run effective meetings — from planning to interaction and empowering your team to take action. Everything happens in one place, so it’s so much easier to collaborate and drive decision-making effectively.
Here’s what running a remote meeting with Beekast looks like:
- Prepare: define your goal and import your meeting slides and content.
- Engage: start with a short icebreaker, then move into interactive activities to connect with each other, share, and document ideas.
- Decide: use Actions and Decisions to quickly reach resolutions as you go.
- Follow Up: export your auto-generated meeting minutes and reports in Word or Excel. From here, you can assign tasks, loop in stakeholders, or clearly define next steps.
The best part is that every Beekast session generates a detailed report, including how participants engaged, voted, and interacted. That way, you have real data to improve future meetings and make them more productive for your team.
5. Reduce Tech Fatigue
One of the biggest side effects of remote work is tool fatigue. Every task seems to demand another tab, login, or notification. You start your day in Slack, jump to Zoom, open a shared doc, toggle to your project board, then try to remember where that meeting note even lives.
Beekast cuts through that noise by bringing everything into one structured space. You can embed Beekast directly inside Microsoft Teams, or run it side-by-side with Zoom, Google Meet, or Webex. Want to simplify even more? Use Jitsi, an open-source integration built right into Beekast, so you can host both video and collaboration in the same place.
Because everything — slides, polls, ideas, and follow-ups — happens within one interface, your team spends less time context-switching and more time actually collaborating.
And since Beekast is fully compliant with EU data protection laws (with servers in Germany and Ireland) and available in multiple languages, it scales easily across teams, countries, and compliance needs.
Make Remote Collaboration More Effective With Beekast
Remote teams don’t fail because of distance. They fail because of disconnection from each other, decisions, and the work that actually matters.
The good news is that you don’t need to overhaul your entire workflow or add another layer of complexity. With the right structure in place and supported by a tool like Beekast, you’ll be well on your way to transforming how your remote team works together.
Beekast replaces meeting fatigue with meaningful engagement. And it consolidates your tools so your team can stop juggling platforms and start doing their best work.
If you’re ready to manage your remote team with clarity, connection, and less chaos, start using Beekast for free today.