Establish a positive atmosphere to start your meeting off well

boring presentation with people sleeping

Put an end to boring meetings that will put you to sleep! Establish a positive and relaxed mood within the first few seconds of a professional meeting.  Make all the necessary arrangements to run a meeting that is both interesting and productive.

Start your meetings with activities

Starting a meeting with activities leads to a number of advantages for the meeting participants and the presenter.   For the presenter, this method allows him or her to ease into the subject by enticing the group members to actively participate in the meeting and encourage interaction by taking the pulse of how much you will need to motivate your group.  In the majority of cases, the presenter, the person who runs the meeting is often a superior of the other employees.  The responses in most meetings are therefore subjective.  These activities allow you to relax the atmosphere and move away from the context of hierarchy.   Then, your colleagues will express themselves more easily and more freely.  It will be easier for the manager to have a productive session when he or she welcomes the opinions of everyone and when everyone works together effectively.

Break the ice, and get to know each other

Have you ever imagined a meeting without communication?  It would surely be a disaster.  Before announcing the day’s agenda, the speaker should break the ice, especially if the members have not seen each other in a while or if the group has gained new participants.  There is an exercise that can be used precisely in this case.  This presentation technique holds a purpose of opening up the atmosphere and allowing people to meet with each other for the first time.  The principal is simple: a member introduces him or herself to his or her neighbor.  Next, each person will introduce his or her neighbor to the entire group.  In the bustle, ask group members to switch places to sit by someone they do not know or someone who they know little about and ask them to introduce themselves to more people.

Motivate your colleagues

Once you have crossed the first bridge, it is time to start motivating your employees, but even before you do this, you must figure out their present degree of motivation.  You can perfectly measure their degree of motivation and learn about their group attitude from a game.  Playful activities instill a positive mood, which will motivate your employees to participate in order to simply continue the meeting, seminar, etc.  Depending on the results, you will have to act accordingly.  If the group is already on their feet prepared for war, you can jump into the thick of it and figure out what is going on.  In the opposite case, it is still possible to suggest other activities to try to motivate the troops. Confide in them and empower them by letting them know that their presence is important.

Encourage exchanges

To start a meeting in the best possible conditions, take time to encourage exchanges amongst your employees. This can be facilitated by little activities that allow employees to express their opinions and give their suggestions. This exercise is particularly useful in meetings aimed at discovering new ideas from employees, in the case of a new or existing project for example.  For practice, suggest to all the participants some games that encourage intellectual debates.  Choose a theme, divide the participants into two groups, and ask each one to defend a position. You could also allow each of the employees to take their own stance on a given situation and justify their choices to the group.

 

Check out Beekast ! A comprehensive web and mobile solution to promote, manage, and bring life to your events (conferences, meetings, seminars, conventions, workshops…)

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Erica Martin

Business Developer at Beekast

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